West Lothian Jobs Fund Trainee Payroll Assistant

Job Title West Lothian Jobs Fund Trainee Payroll Assistant

Service & Location West Lothian Civic Centre, Livingston

Hours/Days of Work 26 Hours per week with days and shift pattern to be confirmed

Rate of Pay WLJF Trainee Rate (6 Month Fixed Term Contract)

Purpose of the job

As a Trainee Payroll Assist you will learn how to assist in the process of calculating and disbursing salaries and wages for employees, pensioners, partner agencies approved by the Council.

Job Scope

The learn how to and be part of the team responsible for the update and maintenance of computerised payroll records. The team operates to strict audit standards and works within pre-defined practices and procedures. The application of employees Condition of Service and the Statutory Regulations governing payroll is an essential part of the team's function and the post-holder is expected to develop a working knowledge in this area.

Key Tasks

Learn how to and assist in calculating and processing sickness, maternity, paternity, adoption payments,

Learn and assist processing and reconciliation of pay runs, third party payments, reviewing exception reports, checking integrity of figures and process and non-BACS payments.

Assist updating of statutory information received from HMRC, DWP, Lothian Pension Fund and Scottish Public Pension Authority.

Learn Calculating payroll advances and adjustments.

Working with spreadsheets and other software and reporting tools.

Learn how to prepare pension documentation as required by both local government and teachers' pension schemes, and uploading the information.

Assist with and learn how to do the recording and processing verbal/email enquiries from the HR/Payroll helpline/inbox on a rotated basis referring to appropriate officer as required.

Essential

Ability to handle confidential and sensitive information

Familiarity with the Data Protection Act 

Strong PC and keyboard skills 

Desirable

National 5 Maths C or above

Knowledge of payroll processes and statutory regulations

Knowledgeable about Inland Revenue and DSS regulations

 Training

On the job training provided in addition to £500 Training Grant.

Additional Information

West Lothian Jobs Fund (WLJF)eligibility conditions apply. WLJF vacancies are open to West Lothian Residents only aged 16-24 and applicants must be unemployed or underemployed, i,e, on a 0 hour contract. Not currently in full time education "The employer has claimed an exception under the Equality Act 2010".

Application Process - CV Submission and WLJF Application 

Close Date - 13th June 2025

If you are interested in applying then please email your CV and state job role you are applying to stepsn2work@westlothian.gov.uk and once CV received and screened  you will be issued an WLJF application form to complete and return by close date.

If you would like further information or would like help with your CV or support with alternative job searching please contact access2employment@westlothian.gov.uk or contact our A2E Freephone: 0800 032 9768.